Managing foreign employees
AI Search for Workplace Rules
This page was translated from Japanese by AI. If anything is unclear, please refer to the Japanese version.
We set up an environment where employees can ask generative AI about company regulations and manuals and look up the information they need on their own.
Foreign employees can also ask questions in their native language and check not only the answer but also the source document and the relevant section.
We handle everything from reviewing the relevant internal documents to registering them in the AI tool, checking questions and answers, and preparing for rollout.
How AI Search Works
When employees ask a question in their native language, the AI answers based on the registered company regulations and manuals.
* As a rule, answers include the source document and relevant section, but the accuracy of this information depends on the AI model and service used.
Prerequisites for AI Search
Documenting Workplace Rules
For AI search, it is essential that the necessary rules are written in the documents it can refer to. Content that is not documented, such as rules communicated verbally, is put in writing as needed.
See Documenting Workplace RulesSelecting the documents to register
We select which company regulations and manuals will be covered by AI search. We check the documents to be registered so that outdated versions or documents with overlapping or conflicting content are not mixed in.
Implementation Process
Selecting and Preparing Internal Documents
We select the company regulations and manuals to be covered by AI search. Where necessary, we sort out outdated versions and duplicate documents and prepare them so the AI can refer to them.
We can also digitize paper documents for an additional fee. Since the work required depends on the condition and volume of the documents, we provide an individual quote after reviewing them.
Setting Up and Introducing AI Search
Using tools such as ChatGPT and NotebookLM, we register the selected company regulations and manuals and set up an environment where employees can use AI search.
We test actual questions and answers with your person in charge, check how sources are displayed and how the tool is used, and then get employees ready to start using it.
The preparation required depends on the volume of documents and the scope of work you request. We will explain the specific work and fees individually.
Answers from generative AI are not always accurate. For important matters, please check the original company regulations or manuals.
Your Consultant
Cross-cultural management consultant
I ran a company in Vietnam for 13 years, where I was involved in creating workplace rules and in IT, information security and ISMS operations.
In addition to experience developing web systems, I use generative AI in development and in my daily work.
In this service, we review not only the features of the AI tools but also the content of the internal documents they refer to and the scope of information users can access, so that the system can be used in real work.
Free Initial Consultation
If you would like employees to be able to look up company regulations and manuals on their own, please feel free to contact us.
We will ask about the documents you currently use, the questions employees often ask, and what kind of information you want to make searchable.
Based on your inquiry, we will explain the preparation and scope of work needed for implementation. If you would like to place a specific request, we will explain the details and fees.
Request a Free Initial Consultation