Rule Drafting Service
Documenting Workplace Rules
This page was translated from Japanese by AI. If anything is unclear, please refer to the Japanese version.
When you feel your workplace rules are not getting through to foreign or Vietnamese employees, or are not being followed, the cause often lies in rules that are passed on verbally or by custom.
We turn your company's rules into documents employees can read and understand.
What gets documented varies: rules passed on verbally, long-standing customs, rules that have not been fully explained, and more.
We ask about your current workplace rules and ways of working, and create rulebooks, procedure manuals and other documents employees can refer to whenever they need.
You can consult us even before you have decided what to document.
Examples of Workplace Rules That Are Hard for Foreign Employees to Understand
Documentation is not limited to major regulations such as work rules. It also covers the detailed rules needed in day-to-day work. The following are some examples.
- How to report lateness, absence and leave
- Handling of internal and customer information
- Handing over work
- How to submit and correct attendance records
- How to conduct evaluation meetings and rules for goal setting
- Application procedures and approvers
- Rules for using company PCs and personal devices
- When to report and consult
- Taking photos, data and documents outside the company
- What to check with your supervisor
- Social media rules
- Rules for dormitories, company housing and shared facilities
- Workplace rules such as dress code and use of facilities
Reviewing Rules Passed On Verbally or by Custom, and Documenting Them
Workplace rules may be a mix of things the company has formally decided and things that continue out of long-standing custom.
We review your work rules, manuals, internal notices and other materials, and ask about how work is actually done, to determine what should be documented.
For matters the company needs to newly decide, we present options and reference examples. You make the final decision, and we document what has been decided.
The finished documents are created to suit their purpose, such as rulebooks, procedure manuals, checklists and FAQs.
How to Use Our Services
One-off requests
You can request documentation of a single rule, or of several tasks together.
If you have not decided what to document, we will ask about your current workplace rules and any difficulties you have explaining them to employees.
We check whether existing materials are available, how much interviewing is needed, and the type and volume of documents to be created, and then provide a quote.
With a monthly contract
If you use Advisory on Managing Foreign Employees on a monthly contract, small-scale rule documentation and reviews of existing documents can be included in the contract in advance.
If more extensive interviews or document creation become necessary, we will discuss them separately and handle them according to the contract terms and scope of work.
Your Consultant
Cross-cultural management consultant
After working in reporting, writing and editing at a business publisher, I served as an engineer, project manager and manager at a Japanese IT company. I was then involved in launching subsidiaries in Vietnam and Cambodia.
In Vietnam in particular, over 13 years of running a company, I personally built workplace rules and organizational structures as the company grew, and kept operations grounded in the realities on the ground.
This service draws on both my experience in creating and editing documents and my experience in making company rules and actually putting them into practice.
Free Initial Consultation
If you want to document your workplace rules but are not sure where to start, please feel free to contact us.
We will ask about your current workplace rules and any difficulties you have explaining them to employees. It is fine if you have not yet decided on the content of the documents or the scope of the request.
If you would like specific documents created, we will explain the work involved and the fees.
Request a Free Initial Consultation