Translation and Explanatory Materials
Translating and Explaining Workplace Rules
This page was translated from Japanese by AI. If anything is unclear, please refer to the Japanese version.
We translate company materials such as work rules and internal manuals into Vietnamese, English and other languages.
However, translating content into a foreign language does not by itself guarantee it will be understood correctly. Even for new Japanese employees, the wording of company regulations can be hard to understand.
That is why we review the original content and consider wording and ways of explaining that employees can easily understand. Where needed, we also produce explanatory slides and videos with diagrams and concrete examples.
We can also create separate materials for explaining the rules to employees, without changing the official regulations.
Examples of Company Materials We Translate
In addition to work rules and operating manuals, we also handle notices and explanatory materials for employees. The following are examples only; we can also review documents that have already been translated into English or Vietnamese.
- Work rules
- Company regulations
- Operating manuals
- Onboarding materials
- Internal notices
- Documents already translated into English or Vietnamese
- Training materials on workplace rules
Making Content Easy to Understand
Work rules and company regulations can contain expressions that are hard to understand even for employees who use Japanese every day.
In addition to translating into a foreign language, we also consider rephrasing difficult terms, adding concrete examples and reordering explanations.
Where needed, we also produce explanatory documents, slides and videos for employees.
How much explanation to add and what to prioritize are decided in consultation with you.
Formats We Produce
Translated documents
We translate work rules, manuals and other documents into English, Vietnamese and other languages.
Delivery format: Word, Google Docs, etc.
Explanatory slides
We select the rules you want employees to know and create explanatory slides in Vietnamese with diagrams and concrete examples.
Delivery format: PDF / PowerPoint
Narrated videos
We produce videos that add Vietnamese narration to the explanatory slides. You can choose between AI voice and narration by a native Vietnamese speaker.
They can be used repeatedly for onboarding briefings or as training materials for reviewing workplace rules.
Delivery format: MP4
How We Translate
For translations into English and Vietnamese, a person checks the final content and corrects any differences in meaning from the original and unnatural expressions. To work efficiently, we also use generative AI in the translation process.
Vietnamese is reviewed by a native Vietnamese speaker with experience in Japanese-Vietnamese business interpreting and translation.
We can also handle other languages, but as a rule the translation is done by generative AI and does not include human review in the target language.
How to Use Our Services
One-off requests
You can request anything individually, from translating a single document to producing explanatory slides and narrated videos.
If you have not decided whether you need only translation or explanatory materials as well, we will ask about your current documents and how you plan to use them, and decide what to produce.
We provide a quote after checking the volume of the original text, the target languages, the type and volume of materials to produce, the narration method and other details.
With a monthly contract
If you use Advisory on Managing Foreign Employees on a monthly contract, tasks such as translating short internal notices or reviewing existing translations can be included in the contract in advance.
Larger translation projects and slide or video production are handled separately after consultation, depending on the contract and scope of work.
Your Consultant
Cross-cultural management consultant
After working in reporting, writing and editing at a business publisher, I served as an engineer, project manager and manager at a Japanese IT company. I was then involved in launching subsidiaries in Vietnam and Cambodia.
I ran a local subsidiary in Vietnam for 13 years, creating workplace rules and explaining them to Vietnamese employees.
This service draws on my experience in writing and editing documents and in actually putting company rules into practice.
Free Initial Consultation
If you want to communicate your workplace rules clearly to foreign employees but are unsure whether translation alone is enough or explanatory materials are also needed, please contact us first.
We will ask about the regulations and manuals you currently use and any difficulties you have explaining them to foreign employees.
If you would like specific translation or material production, we will explain what we will produce and the cost.
Request a Free Initial Consultation